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What is the difference between deactivate and freeze?
Freeze – Temporarily disable the account. Good for returning users. Deactivate – Suspend the user account entirely and they are not returning users.
What happens when you deactivate user in Salesforce?
Deactivation removes the user’s login access, but it preserves all historical activity and records, making it easy to transfer ownership to other users. For situations where changing ownership to other uses must be done before deactivation, freezing the user prevents login to the org and access to the user’s accounts.
Can you deactivate a frozen user in Salesforce?
Deactivating a user:- In Salesforce once created a user record it can not be deleted, but we can deactivate or Freeze a user account so a user can no longer log in to Salesforce.
Why do people freeze in Salesforce?
Freeze User: To prevent users from logging into your organization while you perform the steps to deactivate them, you can freeze user accounts. Freezing user accounts doesn’t make their user licenses available for use in your organization.
What happens when you freeze a Salesforce account?
Freezing a user in Salesforce means that only stops the user from being able to login. In some cases, you can’t immediately deactivate a user (such as when a user is selected in a custom hierarchy field or a user that’s assigned as the sole recipient of a workflow email alert).
What is deactivate in Salesforce?
Deactivating a user prevents access but preserves all historical activity and records. From Setup, in the Quick Find box, enter Users , then select Users. Click Edit next to a user’s name. Deselect the Active checkbox, and then click Save.
What are 2 reasons a user Cannot be deactivated Salesforce?
There are some scenarios that will prevent a user from being deactivated if the user is:A user that is selected in a custom hierarchy field. … Default workflow user.Default Owner of leads or cases.Automated case owner.Lead creator.Customer Portal administrator.They are the recipient of a workflow email alert.
What are the implications of freezing a user?
Freezing a user account will temporarily prevent a user from logging in (e.g. during a maintenance window, or if configuration prevents user deactivation). Frozen users are still active, but they cannot log in. Marking the user as inactive completely revokes access, and recovers the license(s) that user was assigned.
How do you tell if a user is frozen in Salesforce?
You can query on the UserLogin object to know if user is frozen. E.g. The above query will return a list of all the User Ids that are frozen.
What is inactive user in Salesforce?
Inactive users can be listed in Created By fields even when they’re no longer active in an organization. Some system operations create records and toggle preferences, acting as an arbitrary administrator user to complete the task. This user can be active or inactive.
What is the difference between role and profile in Salesforce?
Salesforce Roles and Profiles Profiles are like circles, whereas roles are arranged into a hierarchy (when using the Role Hierarchy): Profiles are like circles of users that share the same function, eg. ‘Marketing’, ‘System Admin’, ‘Sales’, ‘Support’. Roles are how users relate to each other in a hierarchy, eg.
What is OWD in Salesforce?
OWD stands for Organization Wide Default (OWD). Organization Wide Default settings are baseline settings in Salesforce specify which records can be accessed by which user and in which mode. Organization Wide Default settings can be overridden using Sharing rules. One user can exist in one profile.