How to share a report folder in salesforce


How to create and share Report Folders in Salesforce Lightning?

  1. Go to Reports tab.
  2. Select All Folders.
  3. Select Share from the action menu.
  4. Select User or Roles or Roles and Subordinates or Public Group in Share With. Select the name from the Names. Select…

Sharing Content with Other Users
  1. Navigate to the Reports tab.
  2. Select All Folders listed on the left-hand side. …
  3. Click the carrot on the far right of the row with your Report Folder name.
  4. Select Share from the dropdown.
  5. In the new popup window, Share with Public Groups or Users, View Access.
  6. Click Share, and then Done.
Nov 5, 2019


How do I create a custom report in Salesforce?

Step 1: Defining the Custom Report

  1. Select the primary object, in this case, “ Accounts ”. Fill all the necessary information, as we did in Example 1. …
  2. Report Records Set Now define object relationship for this custom report type. …
  3. Report Layout

What is a Salesforce report?

Standard Salesforce reports are something surely every admin and most likely the advanced users are accustomed to building day-in and day-out to visualize the data in various ways. Reports represent the analytics base of Salesforce as well as a dynamic, user friendly and much prettier alternative to pivot tables and many excel formulas.

What are the sharing rules in Salesforce?

Sharing Rules in Salesforce

  • Sharing Rules are used to open up the access to Salesforce Record on top of OWD and Role Hierarchy.
  • Sharing rules only work if the OWD for the record is either Private or Public Read Only for any ( Default Internal or Default External ).
  • When Sharing Rule is executed and open up the access to any record. …

More items…

How to use Salesforce reports?

  • An Account Executive planning the day’s calls, who wants to identify which prospects to contact first.
  • A Support Manager analyzing deflection rate month-over-month since rolling out that self-service community last summer.
  • The CEO, busily crafting the company’s annual plan, and making decisions about where to take the company next.

How do I share a Report folder in Salesforce Classic?

On the Reports tab, hover over a report folder in the left pane, click. , and then select Share.Select Public Groups.Find the group you want, and click Share.Choose the sharing level you want to give this group. … Click Done, review your changes, and click Close.

How do I give access to a Report folder?

Grant Users Access to Reports and DashboardsClick. … In the Quick Find box, enter Profiles , then select Profiles.Click the Program Management Standard User profile.In the System section, click System Permissions.Click Edit.Select View Dashboards in Public Folders and View Reports in Public Folders.Click Save.

Can you share individual reports in Salesforce?

Share a Report or Dashboard Folder with an Individual User in Salesforce Classic. Enhanced folder sharing is the default option for all orgs created beginning with the Summer ’13 Salesforce release. Legacy folder sharing, as described in this topic, is supported only for orgs created before the Summer ’13 release.

How do I enable sharing folders in Salesforce?

In order to enable Enhanced Folder Sharing before the Spring ’22 release, follow these steps:From Setup in Salesforce Classic, enter ‘Folder Sharing’ in the Quick Find box.Select Folder Sharing.Select Enable access levels for sharing report and dashboard folders.Click Save.

How do I grant access to a Salesforce report?

On the Reports tab, hover over a report folder in the left pane, click. , and then select Share.Select Internal Users.Find the user you want, click Share, and choose an access level.Click Done, review your changes, and click Close.

How do I give someone access to a private report in Salesforce?

To give users broader privileges, assign Editor or Manager folder access and give report and dashboard user permissions as needed. Create, edit, and delete dashboards in the My Personal Dashboards folder. Create dashboards and save to any shared folder if sharing rights allow.

How do I share a report folder in Salesforce lightning?

Sharing Content with Other UsersNavigate to the Reports tab.Select All Folders listed on the left-hand side. … Click the carrot on the far right of the row with your Report Folder name.Select Share from the dropdown.In the new popup window, Share with Public Groups or Users, View Access.Click Share, and then Done.

Can you share subfolders in Salesforce?

A subfolder can only be shared to the same or a subset of business units that its parent was shared to.

How do I send a report in Salesforce?

0:030:48How to automatically email report in Salesforce lightning – YouTubeYouTubeStart of suggested clipEnd of suggested clipClick on reports. No drop-down arrow next to the report click on it click on subscribe.MoreClick on reports. No drop-down arrow next to the report click on it click on subscribe.

Who can modify access to report folders?

When the user has access to a report folder, the user is able to store a new report to a report folder; even user accessibility to the report folder is only as Viewer. The user will also able to edit and delete reports created by that user in the public report folder, with the user access is Viewer.

What is enhanced folder sharing Salesforce?

Enhanced Folder Sharing grants fine-grained access to reports and dashboard folders and offers the following benefits: Makes sharing concepts more consistent with User, Role, or Group Sharing. Allows sharing with individual users. Provides fine-grained access levels for each folder share (View, Edit, Manage)

Who can run reports in Salesforce?

One of the great features of Salesforce is that anyone with the “Create Reports” permission can create reports. One of the downsides of this is that you could end up with a lot of reports in your folders. To combat this clutter of reports in Salesforce, you can (and should) create a “Report Report”.

How to show snapshot in dashboard?

Choose where you want your snapshot to appear. To show it in a dashboard, click Post Snapshot to Dashboard Feed. To show it to a user or group, click Post Snapshot to User or Group Feed. Write a comment in the text box and click OK.

What is folder sharing in Salesforce?

Folder Sharing in Salesforce allows you to restrict access to reports and dashboards by users, roles, roles and their subordinates, territories, territories and their subordinates, and public and private groups.

How to enable feed tracking in dashboard?

Repeat the same steps to enable Feed Tracking for dashboards. From Setup, enter Feed Tracking in the Quick Find box and click Feed Tracking and then select Dashboard. Select Enable Feed Tracking, and select any fields you want to track.

What happens if you create a folder before analytics?

If a folder existed before analytics folder sharing was enabled, its properties and sharing settings are rolled back to their previous state. If a folder was created while enhanced analytics folder sharing was in effect, it is hidden from the folder list and all its sharing settings are removed.

What is a good report?

A good report is like a trusted advisor: You won’t make a big decision without checking in for guidance, and you like to check in on a regular basis. For example, our Account Executive may look at a report of her closed opportunities on a weekly, monthly, or even daily basis, so she can stay on top of her monthly and quarterly quotas. She needs that report to determine if she’s on track, and she may take action or change what she’s doing based on the data she sees. When she’s accessing this important report, she can view it directly in Salesforce, or she can have it sent to her on a schedule.

Can you post snapshots on chatter?

In addition, you can post a snapshot of a dashboard component at a specific point in time to the Chatter feed, and everyone following the dashboard will get an update in their feed. For example, post a snapshot of a regional sales chart to let your team know that sales are down in the Midwest.

What is aggregate in math?

Aggregate is the metric that’s the basis of your condition. It can be Record Count, Average Amount, Smallest Amount, Largest Amount, or Sum of Amount. Operator is the basis of comparison, such as Equal, Not Equal, Greater Than, and so on. Value is the number that you want the aggregate compared to.


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