How to group in salesforce report


  • Click the Reports tab.
  • Click All Folders.
  • Click Global Sales Reports.
  • Click the arrow next to Opportunities by Rep, and select Edit.
  • Ensure the Opportunity Owner column is grouped by row. Note: If there is a number in parentheses next to the Opportunity Owner name, the column is …
  • In the Preview pane, click the arrow next to Close Date and select Group Columns by This Field.
  • Click the arrow in the Close Date summary row, hover over Group Date By, and then select Calendar Month.
  • At the bottom of the Preview pane slide the toggle next to Detail Rows and Stacked Summaries to deselect them.

Add a Grouping

You can also click a column menu for a field in the report and choose Group by this Field. Tip If you group your report by a date field, you can click the group menu, select Group Dates By, and specify the grouping time frame: day, week, month, quarter, year, and so forth.


How do I Group data in Salesforce?

Group data in columns or rows in summary, matrix, and joined reports to display meaningful information. For example, group opportunities by Close Date to see closed opportunities or group cases by product to see the number of cases for each product. You can have groupings inside groupings. Add a group by dropping a field onto a drop zone.

How to create a Salesforce report?

1 How to Create a Salesforce Report. To get started, head over to the Reports tab. If you don’t see it, click on the App Launcher (9 dots). Then, click … 2 Salesforce Report Features. 3 Scheduling a Salesforce Report. 4 Salesforce Custom Report Types. 5 Create Your First Report! More items

What is the best way to group data in reports?

Summary reports are probably the most commonly used and are great for showing groups of data, e.g., if you want to see the number or value of opportunities per account, you would group your report by Account Name. You can also subgroup fields by dragging them under the initial group.

How do I Group rows and columns in a report?

Group the report by Stage and Opportunity Owner, and by Size. In the Preview pane, click the arrow next to Opportunity Owner and select Group Rows by This Field. In the Preview pane, click the arrow next to Stage and select Group Rows by This Field. Click the arrow next to Size and select Group Columns by This Field.


How do you group by in a report?

Create a quick grouped or sorted reportIn the Navigation Pane, select a table or query that contains the records you want on your report.On the Create tab, click Report. … Right click a column on which you want to group or sort, and then click Group On [field name] or click one of the Sort options.More items…

How do I categorize a report in Salesforce?

Group and Categorize Your DataClick the Reports tab.Click All Folders.Click Global Sales Reports.Click the arrow. … Ensure the Opportunity Owner column is grouped by row. … In the Preview pane, click the arrow. … Click the arrow.More items…

How do I change a group by report in Salesforce?

In the Preview pane, click the old grouping field and select Remove Group. On your new grouping field, click the dropdown and select Sort Group By and select the relevant data you want to sort by.

How do I combine reports in Salesforce?

Create a Joined ReportFrom the Reports tab, click New Report.Choose a report type and click Continue. … The report opens in the report builder. … To add another report type to the joined report, click Add Block. … Customize the joined report with columns, groups, filters, and formulas.Click Save and name the report.More items…

What is grouping in report?

In a paginated report, a group is a named set of data from the report dataset that is bound to a data region. Basically, a group organizes a view of a report dataset. All groups in a data region specify different views of the same report dataset.

What is grouping level in Salesforce?

grouping_level is the API name of the peer level group whose summary value is used for the previous grouping. increment is the number of previous groupings.

What is a matrix report salesforce?

Matrix reports are used when two different types of data need to be summarized alongside each other. They’re used to check how one data dimension behaves against another one. Matrix reports allows users to group unrelated records by rows and columns.

What are the report types in Salesforce?

There are two types of report types: standard report types and custom report types. Standard report types give you access to most Salesforce data. For example, the Opportunities report type gives you access to Opportunity records and fields in your report.

Which of the following type of report allows a user to group by rows and column?

Matrix ReportsMatrix Reports. Matrix reports allow you to group records both by row and by column.

Can we combine 2 reports in Salesforce?

You can turn any existing report into a joined report, or start fresh with a new one. From the Reports tab, click New Report. Choose a report type and click Continue. The report type you choose becomes the joined report’s principal report type.

Can we combine two report types in Salesforce?

Report types can only be joined if they share some common fields with each other. For example, Opportunities and Accounts can be joined because they share the common fields Account Name and Account ID.

What is a joined report?

A joined report consists of up to five report blocks , which you add to the report to create multiple views of your data. For each block, you can add regular and summary fields, create standard and cross-block custom summary formulas, apply filters, and sort columns.

Follow Along with Trail Together

Want to follow along with an instructor as you work through this step? Take a look at this video, part of the Trail Together series on Trailhead Live.

Group Data in Reports

One of the things that makes the Report Builder super easy to use is the ability to easily drag groupings to move them between rows and columns in reports. We use a matrix style report to display summaries from two or more levels of groupings in a grid.

Use Bucket Fields

Matrix reports are a useful way to view data, but what if you need to organize your groupings by categories? That’s where bucketing comes in. Bucketing lets you segment your report data on the fly by defining a set of categories, or “buckets,” to sort, group, or filter the records.

Types of Salesforce Reports

There are four types of reports that you can create in Salesforce: Tabular, Summary, Matrix and Joined. Each one is best suited to show different types of data, depending on what you want out of a report.

How to Create a Salesforce Report

To get started, head over to the Reports tab. If you don’t see it, click on the App Launcher (9 dots). Then, click “New Report”.

Report Charts

While we’re here, let’s add a report chart. Click on “Add Chart”. If you’ve previously added a chart, you’ll simply see a chart icon.

Salesforce Report Features

While you’re viewing your report, there are a couple of other features to be aware of. Click on the drop-down next to “Edit” and you’ll see you can:

Scheduling a Salesforce Report

In Lightning, you can subscribe to up to five reports, which you will then receive via email. To subscribe, a user must have access to the folder a report is stored in.

Salesforce Custom Report Types

In some instances, the native reports just won’t cut it. Perhaps you need to report on more than 2 objects, or you want a report to display records “without” other associated records, for example, Contacts without Accounts. In this instance, you would need to create a custom report type.

Create Your First Report!

Now, over to you. Have a go at creating the following reports in a Salesforce sandbox/developer org:


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