By default, sharing a list view with one user isn’t available, but the workaround in both Salesforce Classic and Lightning Experience is to use Public Groups. In these cases, you would create a group with one person. To Share a List View with a Public Group: Existing List View Open the list view to share
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What are list views in Salesforce?
Salesforce list views are a powerful reporting tool for you and your users. Create a set of standard list views to avoid repeat requests, or empower your users by teaching them to create bespoke list views, so they can grab and segment data at a moment’s notice.
How do I search for an individual record in Salesforce list view?
If your Salesforce list view is returning a lot of results you can search for an individual record using the list view search bar. Not all fields are searchable so be sure to keep an eye out for the tooltip advising you which fields are not available for your search! 1. The search bar tooltip will display any fields that are not searchable
Why are my Salesforce list views slow?
Salesforce list views are designed to be an efficient, speedy way to visualize your data so be sure to optimize your list view filters to get the best performance. Salesforce list views only display 2000 records – if your list view returns over 2000 results, performance will be affected (e.g. slow)
Can I Share my List views with other users?
It does not however allow a user to share their custom List Views with others. Manage Public List Views – This permission gives the user the ability to share and edit any public List View regardless of the object.
Can I share a list view in Salesforce?
Select Users under the “Search” drop-down. Add the specific user(s) with whom you want to share the list view. Click Save.
How do I allow users to create a list view in Salesforce?
Required Editions and User PermissionsClick Create New View at the top of any list page or in the Views section of any tab home page. … Enter the view name. … Enter a unique view name. … Specify your filter criteria. … Select the fields you want to display on the list view. … Click Save.
How do I manage public list views in Salesforce?
To edit or delete any view you created, click Edit next to the View drop-down list. Administrators and users with the “Manage Public List Views” permission can also edit or delete public views and some of the standard force.com views.
What can you do with list views in Salesforce?
List Views are an often unused tool in the Salesforce toolshed. With List Views you can quickly see particular segments of your data. Instead of spending the time to build a report when you just need to sort by one field (such a state or lead source), you can create a List View.
Can community users create list views?
Although it’s not documented anywhere, Customer Portal users cannot create custom list views. They can only see (and obviously not create) public list views.
How do I restrict list view visibility in Salesforce?
As a Salesforce admin or a user with the “Manage Public List View” permission, you can hide the list view, so only you can see it. Click Edit next to the list view name. Select Visible to certain groups of users.
What is the purpose of list views for contacts?
List views are used to quickly segment lists of records, they allow us to action multiple records at the same time.
What is a public list view Salesforce?
Many companies new to Salesforce do not lock down the “Manage Public List Views” profile permissions. This enables business users to create a list view for themselves, such as “Mary’s Cases,” and then unknowingly make it visible to everyone, both internally and externally.
Where are list views stored in Salesforce?
system object ListViewAll the list views are stored in system object ListView. Find out using below query.
How do I assign list views to profiles?
In the Profiles page, click Create New View, or select a view and click Edit. Enter the view name. Under Specify Filter Criteria, specify the conditions that the list items must match, such as Modify All Data equals True . To search for and select the setting you want, type a setting name, or click the lookup icon.
What is Salesforce list view?
Salesforce list views are a powerful reporting tool for you and your users. Create a set of standard list views to avoid repeat requests, or empower your users by teaching them to create bespoke list views, so they can grab and segment data at a moment’s notice.
Why do you pin a list view in Salesforce?
Now you’ve created some amazing Salesforce list views, don’t forget to pin your favorite or most frequently used! Pinning a list view is a great way to improve navigation and reduce the number of clicks needed to get to the information you need.
How to retrieve favorites in Salesforce?
2. Retrieve your Favorites from anywhere in Salesforce by clicking the dropdown arrow next to the star icon.
What is the default view in Salesforce?
The default display option for Salesforce list views is “ Table View ”. Similar to a spreadsheet, the “Table View” display will allow you to easily view your data in rows, wrap text, and resize or sort by any column. #N#1. Click on the dropdown arrow next to a column and select “Wrap text” (particularly useful for fields such as Description or Next Steps)
Can you create a chart in Salesforce?
You can create a chart to accompany your Salesforce list view, choosing from vertical bar, horizontal bar, and donut. Charts are a great way of visualizing and understanding your data and can be toggled on and off by clicking the chart icon. Charts are not supported when you open the “Recently Viewed” list view. 1.
Create a List View
Since users don’t need an admin to create list views for them, Maria’s going to go get some coffee, and we’ll step into the shoes of one of her coworkers, Erin Donaghue. Erin’s a new sales rep for Ursa Major Solar, focusing on channel customers in the United States. She wants to set up a custom list view so she can see only those types of accounts.
Customize a List View
You’ve created a custom list view and added filters, but there’s even more you can do. Erin doesn’t want to see certain columns, and wants to add others. Let’s start there.
Create a List View Chart
List view charts help you visualize your list view data. Erin wants to see which accounts represent the most overall pipeline value, so she’s going to add a chart to the All Opportunities list view. Let’s follow along.
Hands-on Challenge
You’ll be completing this challenge in your own hands-on org. Click Launch to get started, or click the name of your org to choose a different one.
