What is report in salesforce


There are different types of reports grouped into several categories:

Category Salesforce standard report types
Accounts & Contacts – Accounts – Contacts & Accounts – Accou …
Activities – Tasks and Events – Events with Invitee …
Administrative Reports – Users – Reports – Documents Other Sale …
Campaigns – Campaigns – Campaigns with Contacts – …

May 13 2022

A report is a list of records that meet the criteria you define. It’s displayed in Salesforce in rows and columns, and can be filtered, grouped, or displayed in a graphical chart. Every report is stored in a folder. Folders can be public, hidden, or shared, and can be set to read-only or read/write.


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What are the benefits of creating reports in Salesforce?

  • Faster implementation schedule
  • Lower maintenance cost, since you don’t have to buy or support in-house servers, data centers, and high-speed internet connections, or hire any IT staff for this work
  • It is scalable and robust
  • Security and high performance
  • Easily expandable functionality using prebuilt solutions from the AppExchange

More items…

How to create reports in Salesforce?

Create a report type, selecting Account, Contact, Lead, or Duplicate Record Set as the primary object. If you use person accounts, distinguish them from business accounts by adding the Is Person Account field in the field layout properties for your report type.

How do I create a custom report in Salesforce?

Step 1: Defining the Custom Report

  1. Select the primary object, in this case, “ Accounts ”. Fill all the necessary information, as we did in Example 1. …
  2. Report Records Set Now define object relationship for this custom report type. …
  3. Report Layout

What are the different kinds of reports in Salesforce?

What is a Salesforce Report?

  • Tabular Reports. Tabular Reports are the most simple type of Salesforce Report. …
  • Matrix Reports. Matrix Reports are a step more complicated than Tabular Reports where they can show data in rows and columns.
  • Summary Reports. Summary Reports in Salesforce are the most commonly used reports and are designed to show groups of data.
  • Joined Reports. …

See more


What are Salesforce reports used for?

Salesforce reports and dashboards are the analytical side of the CRM. They are used to convert business requirement into Visual representations like Graphs, Pie Charts, Tables, Scatter Chart, Gauges, Metrics, Funnel chart and so on.

What are report types in Salesforce?

There are four types of reports that you can create in Salesforce: Tabular, Summary, Matrix and Joined.

What is report and report type in Salesforce?

A report type defines the set of records and fields available to a report based on the relationships between a primary object and its related objects. Reports display only records that meet the criteria defined in the report type.

What is report and dashboard?

A report is a more detailed collection of tables, charts, and graphs and it is used for a much more detailed, full analysis while a dashboard is used for monitoring what is going on. The behavior of the pieces that make up dashboards and reports are similar, but their makeup itself is different.

What are three types of reports?

There are three typical types of reports. Basic Reports. Basic reports are divided into detail reports, grouped reports, crosstab reports, and other basic table samples. … Query Reports. … Data Entry Reports.

Why is report type used?

A report type has two key functions: 1. The report type determines which records are included in a report. Report filters then determine which records are excluded from the report.

What are the types of reports?

What Are The Different Types Of Reports?Informational Reports. The first in our list of reporting types are informational reports. … Analytical Reports. … Operational Reports. … Product Reports. … Industry Reports. … Department Reports. … Progress Reports. … Internal Reports.More items…•

What are the 4 report formats available in Salesforce?

There are four report formats available for your use: Tabular, Summary, Matrix, and Joined. Tabular is the default format.

What is the difference between reports and dashboards in Salesforce?

Whereas Salesforce reports are displayed in columns and rows, the dashboard is a visual display of this data. Each component on the dashboard displays data from a single report. No component will display data from multiple reports. However, you can view a Salesforce report with multiple dashboarding tools.

What do you mean by report?

A report is a specific form of writing that is organised around concisely identifying and examining issues, events, or findings that have happened in a physical sense, such as events that have occurred within an organisation, or findings from a research investigation.

What is a bucket field in Salesforce?

The Bucket Field in Salesforce is a valuable feature that allows you to rapidly categorize values for a field in a report without having to create a custom formula field at the object level. In reporting, a bucket is a custom category that you create. Bucketing is a Salesforce report and documentation tool.

How do I create a report in Salesforce?

To create a new report:From the Reports tab, click New Report.Select the report type for the report, and click Create.Customize your report, then save or run it.

What is a report in Salesforce?

A report is a list of records that meet the criteria you define. It’s displayed in Salesforce in rows and columns, and can be filtered, grouped, or displayed in a graphical chart. Every report is stored in a folder. Folders can be public, hidden, or shared, and can be set to read-only or read/write.

What does a running user see in dashboard?

If the running user is a specific user, all dashboard viewers see data based on the security settings of that user—regardless of their own personal security settings. For this reason, you’ll want to choose the running user wisely, so as not to open up too much visibility.

What is dashboard in org?

A dashboard is a visual display of key metrics and trends for records in your org. The relationship between a dashboard component and report is 1:1; for each dashboard component, there is a single underlying report.

Can an administrator create a report type that shows only job applications that have an associated resume?

For example, an administrator can create a report type that shows only job applications that have an associated resume; applications without resumes won’t show up in reports using that type. An administrator can also show records that may have related records—for example, applications with or without resumes.

What are reports in Salesforce?

Each Salesforce report is a set of data displayed in rows and columns that you can group or filter by certain criteria. You can also visualize Salesforce reports as a chart, such as a bar chart, line chart, donut, etc. Here is what it may look like:

How to create reports in Salesforce

Let’s go through the flow of creating a standard report in both Salesforce Classic and Lightning Experience. After that, we’ll also show you how to create a custom report type in Salesforce.

Salesforce report formats

When building reports in the Lightning Experience, the report format is updated automatically.

Salesforce report types

Salesforce offers out-of-the-box templates for reporting called report types. Each template corresponds to a particular set of data and columns to order this data. There are different types of reports grouped into several categories:

Reporting outside of Salesforce – why you should consider this

Both standard and custom reports in Salesforce are suitable for simple analytics, such as pipeline analysis. However, they are not fit for more advanced analytical purposes, making forecasts, and blending Salesforce records with external data.

Are native Salesforce reports good?

There cannot be an exact definition of good or bad for Salesforce reports. You can use them for your basic reporting needs, and they are good for that. At the same time, Salesforce reports are limited in functionalities compared to Google Sheets or Excel, where you can implement complex calculations.

What is Reports

A report can be defined as the collection of records as per the criteria provided by the user. It’s shown in Salesforce in table structure, and can be filtered, grouped, or summarized in a graphical structure.

What are Report Types?

A report type resembles a layout which makes reporting simpler.

Report Types are classified into two types

Standard Report Types are created by Salesforce on both standard and custom objects.

What is Salesforce reporting?

Sales is a significant cog in any organizational wheel, and, as such, it commands a great deal of attention in a range of areas. When used effectively, Salesforce reporting will empower you to gain a level of clarity that will make your sales department more efficient, productive, and innovative.

Why is Salesforce reporting important?

In addition to giving your organization increased business vision, Salesforce reports are also effective tools for fostering collaboration, communication, and senior buy-in. If you can make your data universally understood, you will empower people to use it to their advantage.

How to maximize Salesforce reports?

Another effective way of maximizing the value of your Salesforce reports efforts is by using an online analysis tool to give your entire department access to the dashboards that are most relevant to their roles.

What is datapine in Salesforce?

External tools, such as datapine, exist to take your Salesforce reporting efforts to an entirely new dimension, where you can, among other things, create powerful sales graphs and implement them in a complete dashboard overview.

Is a dashboard a standalone solution?

While the platform is effective as a standalone solution, businesses can further catalyze their success by combining it with additional tools, mainly a dashboard creator that can generate invaluable actionable insights.

1. Tabular Reports

Tabular reports are the easiest and quickest approach to take a glimpse at your data. Like a spreadsheet, they contain basically an ordered arrangement of fields in columns, with each planning with records recorded in row.

2. Summary Reports

Summary reports are like tabular reports, yet additionally permit clients to bunch rows of data, see subtotals, and make diagrams. These will set aside some more effort to set up, however summary reports give us a lot more choices for getting sorted out the data, and are incredible for use in dashboards.

3. Matrix Reports

Matrix reports grant you to bundle records both by row and by column. These reports are the most tedious to set up, yet they similarly give the most detailed perspective on our information. Like summary reports, matrix reports can have charts and be used in dashboards.

4. Joined Reports

Joined reports let you make various perspectives on data from numerous report types. In a joined report, information is arranged in blocks. Each square acts like a “sub-report”, with its own fields, columns, arrangements, and filter. You can add a graph to a joined report.

What happens if there is no record in Salesforce?

Analogous to a list view in Salesforce, when you only specify one object in your report type you will only have access to the data stored in the fields defined on that object for your columns*. Every row in this dataset represents a record. If there is no record, there will be no row in the data set. This is the concept of the “primary object”, which applies to all the report types we’ll be covering. If there is no record from the primary object, we will not see a row in our data set. In the sample data above, each table is already showing what the resulting data set would look like. Here is the account and opportunity data set:

How to set up a report type?

Setting up the report type is simple: First, choose the parent object as the primary object. Then, choose the child object as the related object. Be sure to specify the option for “Each “A” record must have at least one related “B” record.”.

Can you report on data from a single object?

The data you and your users want to report on is not always stored in records from a single object. Many times you will need to join data together from various objects to create meaningful reports. But with so many ways to join data together, it’s crucial to know when to use each method. We will be utilizing custom report types …


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