How to share report in salesforce


How to create and share Report Folders in Salesforce Lightning?

  1. Go to Reports tab.
  2. Select All Folders.
  3. Select Share from the action menu.
  4. Select User or Roles or Roles and Subordinates or Public Group in Share With. Select the name from the Names. Select the Access level from Access menu. …
  1. On the Reports tab, hover over a report folder in the left pane, click. , and then select Share.
  2. Select Internal Users.
  3. Find the user you want, click Share, and choose an access level.
  4. Click Done, review your changes, and click Close.


How to create sharing rules in Salesforce?

  • From Setup, enter Sharing Settings in the Quick Find box and select Sharing Settings.
  • Choose Position from the Manage sharing settings for: dropdown.
  • In the Position Sharing Rules section, click New, and then complete the rule details. …
  • Click Save, and then click OK on the confirmation message.

How to create reports and dashboards in Salesforce?

Visualize Your Data with Dashboards and Charts

  • Learning Objectives. Use the drag-and-drop dashboard builder. …
  • Create Dashboards. Great reports help you make decisions and take action. …
  • Drag-and-Drop Dashboard Builder. …
  • Create a Dashboard. …
  • Dashboard Filters. …
  • Dynamic Dashboards. …
  • Create Charts
  • Report Charts. …
  • Embedded Charts. …
  • Resources. …

How to create a report in Salesforce?

How to Create a Salesforce Report Tabular Report. To get started, head over to the Reports tab. If you don’t see it, click on the App Launcher (9 dots). Then, click “New Report”. Select the objects/s you wish to report on. You can use the search bar to quickly search for a report type. I’m going to create an Accounts report.

What is the best reporting tool for Salesforce?

Some of the top Salesforce reporting tools available today, including:

  • Tableau
  • Klipfolio
  • G-Connector
  • Conga Courier
  • Smartsheet
  • Zoho Reports
  • InsightSquared

How do I share a report in Salesforce lightning?

Sharing Content with Other UsersNavigate to the Reports tab.Select All Folders listed on the left-hand side. … Click the carrot on the far right of the row with your Report Folder name.Select Share from the dropdown.In the new popup window, Share with Public Groups or Users, View Access.Click Share, and then Done.

Can we share report in Salesforce?

You can share a report or dashboard folder with up to 25 users, groups, roles, or territories from the UI. To share a folder with up to 500 users, groups, roles, or territories, use the folder sharing REST API.

How do I send a report in Salesforce?

0:030:48How to automatically email report in Salesforce lightning – YouTubeYouTubeStart of suggested clipEnd of suggested clipClick on reports. No drop-down arrow next to the report click on it click on subscribe.MoreClick on reports. No drop-down arrow next to the report click on it click on subscribe.

How do I give access to reports and dashboards in Salesforce?

Grant Users Access to Reports and DashboardsClick. … In the Quick Find box, enter Profiles , then select Profiles.Click the Program Management Standard User profile.In the System section, click System Permissions.Click Edit.Select View Dashboards in Public Folders and View Reports in Public Folders.Click Save.

How do I share my dashboard?

To share a Dashboard with the current view:View the Dashboard you want to share.Click Share > Share Object.

How does sharing rules work in Salesforce?

There are 2 types of Sharing Rules in Salesforce based on which records to be shared:Owner Based: Owner based shares the records owned by certain users. Owners can be identified through public groups, roles and roles, and sub-ordinates.2. Criteria Based: Criteria based shares the records that meet certain criteria.

How do I send a report via email in Salesforce?

Report on Email MessagesFrom Setup, in the Quick Find box, enter Report Types , then select Report Types.Click New Custom Report Type.Select Email Message as the Primary Object. … Optionally, select a secondary object from among these options and save the report.More items…

Can I send Salesforce report to external user?

If you want your external users to create or edit reports in a privately shared folder, grant them Viewer access on the folder. next to the folder you want to share, then select Share. Note Partner and customer users can’t create, edit, or view reports in the Unfiled Public Reports folder.

How do I automatically send a report in Salesforce?

On the Reports tab, click a report name.Click Schedule Future Runs from the Run Report dropdown menu. … On the Schedule Report page, specify a running user who has access to the folder where the report is stored. … Select an email setting. … Set the frequency, duration, and time for running the report:More items…

Why can’t a user see a report in Salesforce?

Check the Field Level Security of the Lookup or Master-Detail Relationship field to ensure that your Profile has visibility to that field. Without visibility into that specific field, you will not have the ability to view the relationship that it contains and thus not able to run the report.

How do I give someone access to a private report in Salesforce?

To give users broader privileges, assign Editor or Manager folder access and give report and dashboard user permissions as needed. Create, edit, and delete dashboards in the My Personal Dashboards folder. Create dashboards and save to any shared folder if sharing rights allow.

Who can run reports in Salesforce?

One of the great features of Salesforce is that anyone with the “Create Reports” permission can create reports. One of the downsides of this is that you could end up with a lot of reports in your folders. To combat this clutter of reports in Salesforce, you can (and should) create a “Report Report”.

How to make sure you have access to reports?

Another way to make sure you have access to reports is to subscribe to them. In NPSP, you can subscribe to a report when you need to have critical data sent to you via email regularly. Let’s check in with Sofia to see how she does this.

Who controls folders in Salesforce?

Your admin controls who has access to the contents of a folder based on roles, permissions, public groups, and license types (blah blah blah, admin stuff). But, hey, listen up! Your admin can make a folder available to your entire organization, or make it private so that only the owner has access. And folders can have subfolders—but only if the Salesforce admin at your organization has enabled enhanced folder sharing. Folders are a great way to organize reports, so Gorav, the admin at No More Homelessness (NMH), has that option enabled. If you don’t see this option in your org, check with your awesome admin to see if they can change the setting.

What is a private report?

Private Reports: All reports that were created by you and can only be seen by you. Public Reports: All reports saved in the Public Reports folder are available to everyone in your organization. All Reports: All reports you have access to (like those shared by other users) And these are the default folder options: …

Does Sofia get emails?

Now Sofia will get an email every Monday with refreshed report results by email. If her manager wants the same report, Sofia can walk her through how to subscribe.

Does Sofia have access to the report?

Boom! Sofia’s Executive Director now has access to the report, even if she doesn’t know it yet.

Who is the director of the Donor and Volunteer report?

Remember the Donor and Volunteer report that Sofia created earlier? Well, now she’s ready to share it with her Executive Director, Kim Friedman.

Who receives notification that the report is available?

Everyone in the organization receives notification that the report is available.


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