How to make a salesforce report public


How do I make my Salesforce dashboard public? On the Reports or Dashboards page, find the report or dashboard you want to share and select the Share row level action. From the Share With dropdown, select who you want to share with.

  1. Navigate to the Dashboards tab.
  2. Select All Folders listed on the left-hand side. …
  3. Click the carrot on the far right of the row with your Dashboard Folder name.
  4. Select Share from the dropdown.
  5. In the new popup window, Share with Public Groups or Users, View Access.
  6. Click Share, and then Done.
Nov 5, 2019


Table of Contents

How to create a Salesforce report?

Step 1. Create a New Salesforce Report To find a Salesforce report, you need to look at your horizontal navigation bar for the “Reports” object. Click “New Report”, and you’ll see this window. Step 2. Choose a Salesforce Report Type

How do I Make my Salesforce dashboard public?

How do I make my Salesforce dashboard public? When you save a report or dashboard, it goes by default into your private reports or dashboards folder. To save to a public public/custom folder, select the folder in the Save dialog box. Click to see full answer. Then, how do I share a Salesforce dashboard?

Is Salesforce reporting worth it?

Written By… Christine Marshall Christine is the Salesforce Evangelist at Salesforce Ben. She is a 6 x certified Salesforce MVP, a regular speaker at Salesforce events, and leads the Bristol Salesforce Admin group. Salesforce reporting is possibly the most valuable capability you have at your disposal.

How to delete a report in Salesforce?

To delete the Salesforce report from the Reports tab you need to go to the “Reports” at the Navigation Bar. Then click the Arrow Down button next to the report you want to delete and choose “Delete”.


How do I change a salesforce Report from private to public?

On the Reports tab, hover over a report folder in the left pane, click. , and then select Share.Select Public Groups.Find the group you want, and click Share.Choose the sharing level you want to give this group. … Click Done, review your changes, and click Close.

Can you share a Report in Salesforce?

You can share a report or dashboard folder with up to 25 users, groups, roles, or territories from the UI. To share a folder with up to 500 users, groups, roles, or territories, use the folder sharing REST API.

How do I give permission to view reports in Salesforce?

Grant Users Access to Reports and DashboardsClick. … In the Quick Find box, enter Profiles , then select Profiles.Click the Program Management Standard User profile.In the System section, click System Permissions.Click Edit.Select View Dashboards in Public Folders and View Reports in Public Folders.Click Save.

What is public Report salesforce?

The Unfiled Public Reports Folder contains shared custom reports created by your Administrator, but not filed into a Custom Report Folder. This folder is generally used as a placeholder folder for new reports until a Custom Report Folder has been created.

How do I share individual reports in Salesforce?

0:342:20How to Share Reports in Salesforce Lightning – YouTubeYouTubeStart of suggested clipEnd of suggested clipShare individual reports right just by going to a report all the way to the right you’d have thatMoreShare individual reports right just by going to a report all the way to the right you’d have that share option.

What are Salesforce public groups?

A public group is a collection of individual users, other groups, individual roles, and/or roles with their subordinates that all have a function in common. Why public groups are used in Salesforce? Public groups in Salesforce are use to define sharing rules.

How do you make a Salesforce report public in lightning?

Sharing Content with Other UsersNavigate to the Reports tab.Select All Folders listed on the left-hand side. … Click the carrot on the far right of the row with your Report Folder name.Select Share from the dropdown.In the new popup window, Share with Public Groups or Users, View Access.Click Share, and then Done.

Why can’t a user see a report in Salesforce?

Make sure you have “Read” access to all the Objects the Report references. If any of the Objects are part of a Managed Package that requires licenses, check that you have an assigned license. If it is an Administrative Report, verify the “View Setup and Configuration” permission is on your Profile.

Who can see reports in Salesforce?

Required Editions When you create a folder, it is accessible only to you and to users with administrative permissions, until you share it. Viewer access allows you to view the reports or dashboards in a folder, but doesn’t determine access to folder contents.

What are the key differences between public and private reports in Salesforce?

Public Report: The report will be available to all users who have the report enabled in their permissions. … Private Report: Report will only be available to the user who created it. … Note: You can specify a report as public or private only when creating the report for the first time.

How do I create a private report in Salesforce?

Click Edit in the Organization-Wide Defaults area. To allow users to view reports based on standard report types that can expose data of users to whom they don’t have access, select the Standard Report Visibility checkbox. Or, to hide these reports, deselect this checkbox. Click Save.

How do I save a report in Salesforce?

Verify the name, description, and folder, then choose where to go next:Click Save to save the report and go to the Reports home page.Click Save & Return to Report to save it and go back to the report run page.

How to export a Salesforce report?

Choose the Report to Export. To select the Salesforce report to export: Click on the “Reports” at the Navigation Bar, Click the “Arrow Down” button next to the report you want to export, Choose “Export”. Choose the Salesforce report to export. Step 2.

Why do we need Salesforce reports?

Among the reasons why you may need Salesforce reports is when you need to export the data to Excel or to build the dashboards. Also, due to the Salesforce report, you can make a data analysis based on your client’s requirements.

How to delete a report in Salesforce?

To delete from the Reports tab, To delete from the report’s run page. To delete the Salesforce report from the Reports tab you need to go to the “Report s” at the Navigation Bar. Then click the Arrow Down button next to the report you want to delete and choose “Delete”.

What is Salesforce standard report type?

Salesforce standard report type is a predefined standard report type that cannot be customized. For example, “Accounts and Contacts” report type. Salesforce standard report type. Salesforce custom report type is added by an administrator and specified which objects and fields are included in the report.

How to simplify search in Salesforce?

To simplify your search, you can start typing in some keywords. For example, if you want a report on your deals, you can click and type in “Deals”, and you will see the suitable results to that. Select a Salesforce report type with the help of keywords. Step 3.

When will Salesforce be updated?

June 26, 2020. Updated on October 1, 2020. Salesforce offers you a powerful reporting tool that helps to understand your data. In this post, we’ll show how to create Salesforce reports, export them to Excel, subscribe to Salesforce reports, and place them to the dashboard.

Types of Salesforce Reports

There are four types of reports that you can create in Salesforce: Tabular, Summary, Matrix and Joined. Each one is best suited to show different types of data, depending on what you want out of a report.

How to Create a Salesforce Report

To get started, head over to the Reports tab. If you don’t see it, click on the App Launcher (9 dots). Then, click “New Report”.

Report Charts

While we’re here, let’s add a report chart. Click on “Add Chart”. If you’ve previously added a chart, you’ll simply see a chart icon.

Salesforce Report Features

While you’re viewing your report, there are a couple of other features to be aware of. Click on the drop-down next to “Edit” and you’ll see you can:

Scheduling a Salesforce Report

In Lightning, you can subscribe to up to five reports, which you will then receive via email. To subscribe, a user must have access to the folder a report is stored in.

Salesforce Custom Report Types

In some instances, the native reports just won’t cut it. Perhaps you need to report on more than 2 objects, or you want a report to display records “without” other associated records, for example, Contacts without Accounts. In this instance, you would need to create a custom report type.

Create Your First Report!

Now, over to you. Have a go at creating the following reports in a Salesforce sandbox/developer org:

How to create a report in Salesforce?

Creating a custom Salesforce report is simple using the following steps: 1 Go to the Reports tab. 2 Click New Report. 3 Select the custom object you’d like to create a report on. 4 Click Create. 5 Add Filter, Properties, and Fields as needed to show your data. 6 Select your report type. 7 Click Save As. 8 Click Run Report.

What are the different types of reports in Salesforce?

There are four main types of Salesforce reports: Tabular, Summary, Matrix, or Joined. Each report format offers a unique way to represent data depending on your analysis needs.

What is a summary report?

A Summary report is similar to a Tabular report, but more powerful. With a Summary report, the user has the ability to group rows of data and create charts. Summary reports are the most commonly used type of report.

What is Salesforce technology?

Put simply, Salesforce is a technology for managing all of your company’s relationships and interactions with customers and potential customers. It is designed to help businesses be successful by facilitating and creating meaningful connections with their clients and prospects.

What is Salesforce CRM?

Salesforce is one of the world’s leading customer relationship management (CRM) software platforms. Salesforce software is used by sales teams all over the world to: Engage and nurture customers with highly relevant, personalized content and customer service.

How much of a salesperson’s time is spent on selling activities?

In fact, only 36% of a salesperson’s time is spent on selling activities. A Salesforce report on sales activities can provide an excellent snapshot into your team’s sales productivity to better optimize their workflow.

What is the last report type?

The last type of report is called a Joined report, and is used to compare the data of one or more reports. In other words, a Joined report takes two or more separate reports and compares them.

How to enable others to use a report or dashboard?

To enable others to use a report or a dashboard, share the folder it is in. Give each user, public group, or role the degree of access to the folder that makes sense for them.

Do all users have access to dashboard?

All users have at least Viewer access to report and dashboard folders that have been shared with them. (Some users may have administrative user permissions that give them greater access.) Editor Access to Report and Dashboard Folders.


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