How to create a report folder in salesforce


How to create and share Report Folders in Salesforce Lightning?

  1. Go to Reports tab.
  2. Click New Folder button.
  3. Enter Label and Name.
Create a Folder for Article Reports
  1. In the Report Folder section of the Reports tab, click Create New Folder.
  2. Enter Article Reports in the Folder Label field.
  3. Optionally, modify the Group Unique Name .
  4. Choose a Public Folder Access option. …
  5. Choose a folder visibility option.
  6. Click Save.


How to create Salesforce reports?

  • Go to the Reports tab and click on New Report .
  • Select the ‘Accounts’ report type and click Create.
  • In the filters pane, click Add and select Field Filter.
  • Choose a field from the first drop-down list. …
  • Set the filter operator to Equals.
  • Click the lookup icon next to the third field, select the value Customer – Direct , and click OK.

More items…

How do I create a custom report in Salesforce?

Step 1: Defining the Custom Report

  1. Select the primary object, in this case, “ Accounts ”. Fill all the necessary information, as we did in Example 1. …
  2. Report Records Set Now define object relationship for this custom report type. …
  3. Report Layout

How to create a Salesforce custom report type?

How to Create a Salesforce Report

  • Tabular Report. To get started, head over to the Reports tab. If you don’t see it, click on the App Launcher (9 dots).
  • Summary Report. Let’s make this a bit more exciting! …
  • Matrix Report. Let’s take this one step further…and add another grouping, this time a “Group Column”, to display the “Type” of Account.

How to create folders for files in Salesforce Lightning?

  • Create and view a hierarchy of your files associated with a record, by creating one-off folder structures or reusable templates.
  • Tag files and easily search for those files by name or tag.
  • Manage the hierarchy, creating, renaming, moving and deleting folders, as well as uploading new files directly into a folder.

How do I Create a folder for reports in Salesforce lightning?

You can create report and dashboard folders in Lightning Experience….On the Reports or Dashboards tab, click New Folder.Name the folder. The folder name must be unique across all report and dashboard folders.Click Save.

How do I Create a private report folder in Salesforce?

Click Create New Folder or Edit from the Documents tab or the Classic Email Templates Setup page.Enter a Folder Label . … Choose a Public Folder Access option. … Select an email template and click Add to store it in the new folder. … Choose a folder visibility option: … Click Save.

How do I Create a new folder in Salesforce?

Creating a New Salesforce FolderOpen the Salesforce Studio.Click on the Overview tab.Hit the All Site Content view under the Type Site list.Click on Create New Folder.Enter the new folder’s name.Hit Create.

How do I organize report folders in Salesforce?

0:582:58Manage Report and Dashboard Folders (Lightning Experience)YouTubeStart of suggested clipEnd of suggested clipReport into the East folder. It’s easy to search or navigate to find and select the rightMoreReport into the East folder. It’s easy to search or navigate to find and select the right destination. If you want more granularity. You can create additional subfolders.

What is private folder in Salesforce?

A private folder is a special folder available for each Salesforce user, and is also known as the My Personal Custom Reports folder for a report folder. For dashboards, it is called My Personal Dashboards (in Classic), or Private Dashboards (in Lightning Experience).

Who can see my private reports in Salesforce?

The reports or dashboards in a private folder are always invisible to everyone except the person who created the folder. The reports or dashboards in any folder that isn’t private are visible to everyone who has permission to view the reports or dashboards.

Can you add folders to the files in Salesforce?

Note To enable folders in a library, you need the “Manage Salesforce CRM Content” permission. Verify that you’re both a member of the library and have Library Administrator permission. You can also use SOAP API to enable folders in libraries. In libraries with more than 5,000 files, you can’t enable folders.

How do I open a folder in Salesforce?

To access report and dashboard folders, click the Reports or Dashboards tab. To access document folders in Salesforce Classic, click the Documents tab. To access library folders in Lightning Experience, click the Files tab, and then click Libraries.

How do I create a folder in Apex?

You cannot create folders via apex. You have to create it in SFDC via setup , and query that in apex for id. You can’t do it in a unit test either. And unless you use SeeAllData, you cannot query for folders either.

How do I create a subfolder in Salesforce?

Creating a subfolder is just like creating a regular folder. Go into the report or dashboard folder where you want to create the subfolder, and click New Folder. Name the folder, and click Save. Et voila!

How do I change the report folder in Salesforce?

Move a report or dashboard between folders by dragging them from the list view to a report or dashboard folder on the Folders pane.On the Reports tab list view, click and hold an item.Drag the item to its destination folder in the Folders pane.

How do I give access to a report folder in Salesforce?

Sharing Content with Other UsersNavigate to the Reports tab.Select All Folders listed on the left-hand side. … Click the carrot on the far right of the row with your Report Folder name.Select Share from the dropdown.In the new popup window, Share with Public Groups or Users, View Access.Click Share, and then Done.


Imagine trying to comb through your Salesforce data to figure out what percentage of your opportunities had been closed this year. After a few hundred clicks, you would get pretty frustrated. Luckily, there are Salesforce reports and dashboards to make your life easier.

Benefits of Reports and Dashboards

You and your sales and marketing managers benefit from reports and dashboards in these ways:

Your Stakeholders’ Reporting Needs

In this project, you’ll get hands-on practice building reports and dashboards on the Salesforce platform from start to finish. Let’s see the reports and dashboards you’ll build for each of your stakeholders to track key business information.

Follow Along with Trail Together

Want to follow along with an instructor as you work through this step? Take a look at this video, part of the Trail Together series on Trailhead Live. You can find a link to the full session in the Resources section.

Create Report and Dashboard Folders

You’ve received a lot of requests from various stakeholders to analyze data in Salesforce. How do you keep it all organized? Start by creating the necessary folders that can be shared with various team members.

Verify Step

You’ll be completing this project in your own hands-on org. Click Launch to get started, or click the name of your org to choose a different one.

Types of Salesforce Reports

There are four types of reports that you can create in Salesforce: Tabular, Summary, Matrix and Joined. Each one is best suited to show different types of data, depending on what you want out of a report.

How to Create a Salesforce Report

To get started, head over to the Reports tab. If you don’t see it, click on the App Launcher (9 dots). Then, click “New Report”.

Report Charts

While we’re here, let’s add a report chart. Click on “Add Chart”. If you’ve previously added a chart, you’ll simply see a chart icon.

Salesforce Report Features

While you’re viewing your report, there are a couple of other features to be aware of. Click on the drop-down next to “Edit” and you’ll see you can:

Scheduling a Salesforce Report

In Lightning, you can subscribe to up to five reports, which you will then receive via email. To subscribe, a user must have access to the folder a report is stored in.

Salesforce Custom Report Types

In some instances, the native reports just won’t cut it. Perhaps you need to report on more than 2 objects, or you want a report to display records “without” other associated records, for example, Contacts without Accounts. In this instance, you would need to create a custom report type.

Create Your First Report!

Now, over to you. Have a go at creating the following reports in a Salesforce sandbox/developer org:

How to export a Salesforce report?

Choose the Report to Export. To select the Salesforce report to export: Click on the “Reports” at the Navigation Bar, Click the “Arrow Down” button next to the report you want to export, Choose “Export”. Choose the Salesforce report to export. Step 2.

Why do we need Salesforce reports?

Among the reasons why you may need Salesforce reports is when you need to export the data to Excel or to build the dashboards. Also, due to the Salesforce report, you can make a data analysis based on your client’s requirements.

How to delete a report in Salesforce?

To delete from the Reports tab, To delete from the report’s run page. To delete the Salesforce report from the Reports tab you need to go to the “Report s” at the Navigation Bar. Then click the Arrow Down button next to the report you want to delete and choose “Delete”.

What is Salesforce standard report type?

Salesforce standard report type is a predefined standard report type that cannot be customized. For example, “Accounts and Contacts” report type. Salesforce standard report type. Salesforce custom report type is added by an administrator and specified which objects and fields are included in the report.

When will Salesforce be updated?

June 26, 2020. Updated on October 1, 2020. Salesforce offers you a powerful reporting tool that helps to understand your data. In this post, we’ll show how to create Salesforce reports, export them to Excel, subscribe to Salesforce reports, and place them to the dashboard.

How to simplify search in Salesforce?

To simplify your search, you can start typing in some keywords. For example, if you want a report on your deals, you can click and type in “Deals”, and you will see the suitable results to that. Select a Salesforce report type with the help of keywords. Step 3.

How to enable others to use a report or dashboard?

To enable others to use a report or a dashboard, share the folder it is in. Give each user, public group, or role the degree of access to the folder that makes sense for them.

What happens if a folder does not have manager access?

If a folder does not have Manager access, it is public, and users with the “View Reports in Public Folders” permission can view it. Depending on their object access, these users can also run the report. (1) Share your folder by user, by user group, or by role.


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