Are there too many salesforce admins


The short answer is a resounding “yes.” There is such a thing as too many Salesforce Admins and the risk you’re taking by not limiting access shouldn’t be ignored. We’ll answer these questions in more depth throughout this blog as well as introduce and discuss what a tiered Admin structure is.Aug 6, 2020

Table of Contents

What is a Salesforce admin?

A Salesforce Admin best understands how to make the platform work for their company’s goals. Some organizations may employ just one admin; some employ many people in this role. A Salesforce Administrator’s colleagues can rely on them to:

Where can I learn to become a Salesforce admin?

Anyone with a computer and an internet connection anywhere in the world can get trained via Trailhead, our free online learning platform designed to teach new students and seasoned professionals a wide variety of business skills. Best of all, learning to become a Salesforce Admin happens online and on your schedule.

How to improve the performance of your Salesforce Org?

Do perform the Salesforce Health Check on your Org and take the necessary recommended actions under the ‘Fix Risks’ button. Do test record pages with the ‘ Analyze’ button and follow the Performance Tuning Tips.

How many fields can be tracked in Salesforce?

Salesforce allows 20 fields to be tracked per object – so organizations should use this feature on their important fields. Note: more fields are available to be tracked, with a premium subscription to Salesforce Shield. Put the Tracking History as a Related List on the Record Page.


Is Salesforce admin still in demand?

Yes, salesforce administrators are in demand. This is largely due to Salesforce becoming the number one Customer Relationship Management (CRM) platform, with a 19% share of the CRM market. This means that many roles involving expertise in Salesforce are more in demand than ever.

How many Salesforce admins do you need?

After go-live, managing Salesforce CRM day to day requires much less time (about 10–25 percent)…Achieve Outstanding CRM Administration.Number of usersAdministration resources140 – 499 users1 business analyst, 2–4 administrators500 – 750 users1–2 business analysts, 2–4 administrators4 more rows

Does Salesforce admin have a future?

The pandemic has eventually amplified the desire for a stable, secure job with simultaneous growth within individuals. Individuals are eyeing the most in-demand skills in 2021: Salesforce Skills. The demand for Salesforce professionals is on the rise with companies moving towards digital transformation.

Is Salesforce admin a hard job?

No, Salesforce admin jobs are not easy. These jobs are challenging because the person in the role must navigate the needs of the end-user in order to provide the best experience with both the system and the company they work for as possible.

How many admins should a company have?

The specific number depends on the operational needs and business strategies of each environment, but as a best practice, two or three is probably a good amount.

How many system administrators do you need?

Some companies calculate the number of systems administrators they need according to the number of servers they have. Typically, there is one systems administrator for every seven to 15 servers, Piot says….Unique variables.IT roleWorkloadE-mail administratorOne administrator for every 1,400 mail users.4 more rows•Jul 19, 2004

Is Salesforce Admin a good career 2021?

Admin is a great place to start in Salesforce. Not only is it a respected, highly-valued role in its own right, but it’s also a great springboard into other careers within the ecosystem. Some of the best Developers and Architects around started out as great Admins.

Is becoming a Salesforce Admin worth it?

With leading demand in Salesforce in industries, jobs in this field are in demand. For a leading CRM company, job creation would be 3.3 million jobs by 2022. Salesforce is one of the largest job creators due to its cloud-based technology which is affordable and scalable.

Is it worth learning Salesforce in 2021?

2021 is all about creating new opportunities and regaining the lost confidence of the year gone by. Learning Salesforce will make you well-versed with one of the most dynamic CRM platforms that have helped organizations save time and money while dealing with the complicated customer database.

Is Salesforce a stressful job?

The salesforce administering itself isn’t very stressful, but in my experience, how stressful a job is is rarely dictated by the work subject matter, and far more often by the work environment: amount of work, your fit in the organization, your relationship with your boss, your relationships with other employees, …

How many hours do Salesforce admins work?

Uselly unless somthing goes wrong or there is some kind of roll out the avg real working hours is 30 to 35 hours a week. There has been plenty of meetings were admin have told the business that a job will take 2.5 times the hours that it really will.

Does Salesforce pay well?

The average estimated annual salary, including base and bonus, at Salesforce is $140,013, or $67 per hour, while the estimated median salary is $152,706, or $73 per hour. At Salesforce, the highest paid job is a Group Product Manager at $249,431 annually and the lowest is an Office Manager at $59,530 annually.

What is technical admin in Salesforce?

We call Administrators one level down from full access Admins “Technical Admins.” Technical Admins are set up in Salesforce as custom profiles that have many of the same powers as full System Admins, but they don’t have billing privileges. Technical Admins can’t upgrade or downgrade your licenses, either.

What is God Power in Salesforce?

Admins with “God Power” in Salesforce are those with full system access. Keep in mind that they can purchase things, on your behalf, inside of Salesforce. They can also enable features in the org that you may not want enabled, and they can lock people out of the org or turn it off completely.

2. What does Salesforce do?

Bet Astro wishes they had a nickel for every time this question came up. The company has evolved and grown so much since it was founded in 1999 — and as its size and scope have increased, so has the complexity of this answer.

3. How much information does Salesforce process in 24 hours?

Salesforce brings companies and customers together. In other words, it powers trillions of business-to-business (B2B) and business-to-consumer (B2C) interactions.

5. Where does Salesforce operate around the world?

Salesforce operates in 84 cities, with 110 offices around the world. There are eight Salesforce Towers currently (in Atlanta, Dublin, Indianapolis, London, New York, Paris, San Francisco, and Tokyo) with another two in development (Salesforce Tower Sydney and Salesforce Tower Chicago).

6. How tall is the Salesforce tower in San Francisco?

1,070 feet. Opened in 2018, the Salesforce Tower in San Francisco is 61 stories and 1.4 million square feet of office space.

7. How diverse is Salesforce?

Last year, Salesforce set a goal to have 50% of its U.S. employees from underrepresented groups (Women, Black, Latinx, Indigenous, Multiracial, LGBTQ+ employees, People with Disabilities, and Veterans)by 2023.

8. How much has Salesforce spent to ensure equality in employee salaries?

Salesforce has spent $16 million to date to ensure equal pay for equal work among its global workforce. In 2015, the company committed to investigating and addressing any gender pay gaps.

9. How is Salesforce a sustainable company?

In 2021, Salesforce achieved net zero across its full value chain and reached 100% renewable energy. This means Salesforce has purchased enough renewable energy to match all electricity it uses globally.

How many customers does Salesforce have?

Salesforce helps over 150,000 customers across a myriad of businesses, nonprofits, and institutions to connect with their customers. People around the world rely on our Customer Relationship Management (CRM) platform to keep business running. The Salesforce Administrator in any of these organizations is critical for success.

What is Salesforce admin?

A Salesforce Admin best understands how to make the platform work for their company’s goals. Some organizations may employ just one admin; some employ many people in this role. A Salesforce Administrator’s colleagues can rely on them to: Maintain the platform.

What companies use Salesforce?

Many companies across industries and of different sizes use Salesforce, including retailers, nonprofits, financial services, healthcare providers, software companies, and businesses that provide a service.

Is there a fee to take Salesforce certification?

After you pass the test, you’re a certified Salesforce administrator, and your career opportunities have expanded. But your learning doesn’t stop there. Maintain your certification on a specific schedule to keep your knowledge, skills, and abilities current.

Can a Salesforce administrator be just one person?

Some organizations may employ just one admin; some employ many people in this role. A Salesforce Administrator’s colleagues can rely on them to: Maintain the platform. Make it as easy as possible for users of any technical level to use Salesforce. Stay updated on the platform’s new tools, capabilities, and updates.

System Performance

Having a healthy and efficient Salesforce Org is critically important for both the speed of your Org and its long-term health.

General System Administration

This category includes foundational Salesforce Do’s and Don’ts for an Admin’s day-to-day job.

Change Management

In this section, we’ll explore some key Do’s and Don’ts for deploying components and related tasks. In most Orgs, it’s recommended to use lower-environment sandboxes for configuration and development, and then deploy to Production.


As a Salesforce Admin you’ll have plenty of opportunity to troubleshoot issues. Here’s a list of Do’s and Don’ts to help in this often-challenging endeavor.

Security & Access

In this section we’ll review some Do’s and Don’ts for OWD, Profiles, Permission Sets, FLS, and more.

App Building

For this section, we’ll explore App Building Do’s and Don’ts, plus related activities.

Working with your team

Let’s not forget about the all-important soft skills. It all starts with clear communication.

Real-time Salesforce admin tasks

Administrators will occasionally need to resolve user problems in real time. A report may not run this week, or a process may break in mid-stream. Expect to devote two hours per week to these activities for every 100 users you have:

Weekly Salesforce admin tasks

Many duties seem to follow a weekly cycle. A lot of things that were working fine last week will go wrong Monday morning-don’t ask me why. A couple of tasks also need to be done once a week on the day of your choice. Overall, these tasks require two to six hours per week.

Monthly Salesforce admin tasks

A few activities can only be done once a month but nonetheless need to be done more often than once a quarter. In all, this monthly cycle will take one or two days’ effort.

Quarterly Salesforce admin tasks

There are a lot of items in the following list that will occupy you for one to three days per quarter. However, the first two are mission critical, and the resulting files should be kept forever. You’ll thank me when a pesky plaintiff attorney goes into a discovery process on data.

Annual Salesforce admin activities

The main responsibility here is to capture data that will fall “over the horizon” or need to be archived for compliance reasons. These tasks will take three to six days per year.

How the chores need to be done

This is where the art comes in, because there are too many ways to blow it over the long term, even though you’ve done the details above according to the schedule. You have to start with a perspective that might seem a little self-contradictory:

What do you need to know about Salesforce admin?

You need to make sure your Salesforce admin is not only detail-oriented but also process-oriented. They should have excellent communication skills, as they need to clearly communicate with leadership in addition to their daily interactions with end users.

Why is it important to have an administrator in Salesforce?

That’s why it’s important to have an administrator who can make sure everyone has the right kind of data to do their job.

What is Salesforce administrator?

A Salesforce administrator configures and maintains an organization’s CRM, working closely with leaders and other stakeholders to set up an instance that’s optimized for their business. Their responsibilities include: Maintaining the platform’s data integrity, overall health, and day-to-day end-user support.

Is Salesforce a CRM?

Salesforce isn’t just a CRM for a team to input data and track notes. As your organization grows, you can take advantage of the advanced functionalities that can be natively added to your system, such as: Service Cloud (for customer service teams) Experience Cloud (for building a community)

Do you need an administrator for Salesforce?

With all of Salesforce’s advanced capabilities and customization options, most organizations using Salesforce require a skilled administrator to manage the platform. Salesforce can be the lifeblood of your organization, so don’t cut corners when it comes to delegating administration. We increasingly see companies’ need for not just one …

Is it expensive to hire an administrator?

Hiring an in-house administrator can be a costly endeavor. You need to take into account the complete cost of hiring a fully burdened employee. This includes time for recruitment, onboarding, salaries, benefits, insurance, equipment, and much more.

End-User Apps Can Lighten the Load, Drive Deeper Insights

Some end-user apps are more tactical by design — they help create efficiencies and automate day-to-day functions (e.g., routing and signing documents). Other types of end-user apps are for more strategic uses, and these apps can have a large impact.

Driving Strategic Change

Many strategic end-user apps are available in the AppExchange to help nearly every function in a business. Here are a few to consider:

Admins Must Re-Engage Internal Salesforce Users

End-user apps are only valuable when end-users want to deploy them, which occurs when they understand the ease and benefits of using them. To ensure adoption and productivity gains, Admins need to meet with these internal stakeholders and discuss needs and pain points.


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